We are seeking a dedicated and highly organized Executive Administrator to provide comprehensive administrative support exclusively to the CEO. This is a critical role that requires discretion, exceptional organizational skills, and the ability to handle both professional and personal responsibilities with equal professionalism.

Anticipated Start: August 2025

Position Type: Full-time

Schedule: 8:00 AM - 5:00 PM or 9:00 AM - 5:00 PM (with 1-hour lunch break) 

Location: This is an on-site position - Studyville Corporate Office, Baton Rouge, LA 

Reports To: CEO (exclusively) 

Compensation: $22-25 per hour

What We Offer

• Health insurance benefits
• Paid time off and holidays
• Professional development opportunities
• Stable, long-term position with growth potential
• Direct reporting relationship to CEO
• Varied and engaging work environment

Application Process

Qualified candidates should submit:

• Detailed resume with executive assistance experience highlighted
• Cover letter explaining why you're the perfect fit for this role
• Three professional references (including at least one C-level executive you've supported)
• Examples of complex projects or challenges you've successfully managed

Calendar & Schedule Management

• Maintain and manage CEO's complex calendar across multiple time zones
• Schedule and coordinate meetings, conferences, and appointments
• Prioritize and reschedule conflicts as needed
• Send calendar reminders and prep materials for meetings
• Block time for strategic work and personal commitments

Travel Coordination

• Research, book, and manage all business and personal travel arrangements
• Create detailed travel itineraries including flights, hotels, ground transportation
• Handle travel changes, cancellations, and emergency rebooking
• Coordinate travel logistics for accompanying staff when needed
• Manage travel expense reporting and documentation

Communication Management

• Screen and prioritize incoming calls, emails, and correspondence
• Draft, edit, and send communications on behalf of the CEO
• Maintain professional phone etiquette and customer service standards
• Coordinate communication between CEO and internal/external stakeholders
• Handle confidential and sensitive information with discretion

Digital Organization & File Management

• Organize and maintain digital filing systems in Google Drive
• Create and manage shared folders with appropriate permissions
• Establish naming conventions and folder structures for easy retrieval
• Archive and organize emails in Gmail with proper labeling systems
• Maintain document version control and collaboration workflows
• Backup and organize important digital assets
• Create and maintain digital databases and contact management systems

Administrative Support

• Prepare presentations, reports, and documents
• Maintain physical filing systems and office organization
• Handle expense reports and reimbursements
• Coordinate board meetings and prepare materials
• Manage contracts, agreements, and important documents
• Process invoices and coordinate with accounting
• Maintain office supplies and equipment for CEO's office

Personal Assistance

• Run personal errands as requested (banking, shopping, appointments)
• Coordinate personal travel and family logistics
• Manage personal calendar items and appointments
• Handle personal correspondence and communications
• Coordinate home/personal service providers as needed

Project Support

• Assist with special projects and initiatives
• Conduct research and compile information
• Coordinate cross-departmental collaboration
• Track project deadlines and deliverables
• Prepare status reports and updates

Required Qualifications

• Minimum 5+ years of executive assistant or administrative experience
• 3+ years supporting C-level executives specifically
• Bachelor's degree preferred
• Exceptional organizational and time management skills
• Outstanding written and verbal communication abilities
• Advanced proficiency in Microsoft Office Suite and Google Workspace (Gmail, Google Docs, Google Drive, Google Sheets)
• Expert-level experience in organizing and managing digital files and folder structures
• Experience with calendar management systems and travel booking platforms
• Strong customer service orientation and professional demeanor
• Ability to handle confidential information with absolute discretion
• Flexibility to handle both professional and personal tasks
• Valid driver's license and reliable transportation
• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience in corporate environments
• Project management experience
• Event planning background
• Familiarity with expense management systems
• Multi-language capabilities (bonus)